Order Entry

What is Order Entry


It is the process of recording a customer’s order into a company's order handling system, reclassifying internally as a Sales Order and fulfilling the needs of the customer’s order, which may include materials procurement, production, warehousing, picking, shipment, and invoicing.

What we do in Order Entry


We are an experienced provider of Order Entry processing services – Optimizing Order Entry process since 2014 – 400,000 orders p.a. We are logging through VDE to work on Client servers hence customer data is not saved on local system. Our team use the softwares to capture the data manually as well as to lookup.


How Order Entry works


1. Receive Orders - The orders are received through Postal Letter, Email or Fax in the form of Purchase Order at customer end.
2. Scan and Queued in Software – All the Purchase Orders are scanned & queued into the customer’s software.
3. VDE Team Login - Order Entry Team logs in through VDE into the customer’s Order Entry platform/software through a secure VPN or similar connection via dedicated user logins.
    a. Login into the VDE using ID and Password
    b. Every account has a unique Grid Id, which is used to strengthen the security.
    c. After Logging into the Company’s Order Handling System, following three types of softwares are involved in the Order Entry Process
         i. Interaction – Shows orders queue.
        ii. Display Tool – Displays the details of an order.
       iii. EBS (E-Business) tool – Opens the Oracle to do the order entry.
4. Received Orders to Capture – Receive the scanned images to capture in Oracle Order Entry software. Data from Purchase Order is entered into the financial platform/software so as to make it accessible to the customer’s fulfillment centre staff.
5. Analyst Capture Data - Analysts are provided adequate training and the Purchase Order data is entered as per the customer’s business rules. Analyst capture data either manually or by look up
6. Client Feedback - If any discrepancy is found in the order then it is flagged/bounced back and sent back for the client feedback.
7. Order is filled in Correctly - If there is no discrepancy then the order is entered into the system.
8. Order is Closed - Once the end customer recieves the order, the order gets closed.


Benefits

  • Real-time order status for better customer service
  • Enhanced inventory oversight. Supervisors can be sure that orders are filled correctly and shipped within the proper timeframe.
  • Orders are filled and sent with accuracy and urgency.